In Observation of the Archive: A Specific Place with Specific Needs

It all starts at the Georgia Institute of Technology Archive. I was fortunate enough to get an observation with Jody Lloyd Thompson, Dept. Head of Archives and Records Management at the Georgia Tech Library. The Archive department consists of 4 ladies, 2 of which are certified Archivists and the other 2 have an MLIS.

During the first hour of my observation, Jody Lloyd Thompson took me on a tour of the Archive and the Special Collections of Rare Books. As we walked down the compact shelves, I learned that the archive is organized by format – paper (manuscripts and photographs), film, and architectural drawings. With the school’s enormous focus on Architecture, it comes as no surprise that the library acquires 200-400 linear feet of architectural collections yearly. The librarians brought this to my attention, due to the fact that all of the architectural materials require flat and horizontal storage cabinets. During the tour I was made aware of the elaborate climate control system that in the event of fire, locks the doors and eliminates oxygen from the room.

When it came time to explore the Rare Book Collection, we put on archive gloves and went straight for Georgia Tech’s most prized book. The university’s rare book collection began in the 1950’s with the acquisition of Sir Isaac Newton’s Philosophiae Naturalis Principia Mathematicaenglish title: Mathematical Principles of Natural Philosophy – published in 1687. The library owns a copy of each of the first three editions of the Principia Mathematica (1687, 1713, and 1726), all published during Newton’s lifetime. I was privileged to hold such an influential first edition rare book, and paid special attention to the publishers note by Edmund Halley (scientist / astronomer who discovered Halley’s Comet). I had the oportunity to handle all of Newton’s works featured in the university’s rare book archive. In addition to Principia, we thumbed through the first edition of Opticks: A Treatise of the Reflexions, Refractions, Inflexions, and Colours of Light (London, 1704), and A Treatise of Arithmetical Composition and Resolution (London, 1720). It makes sense that a university such as the Georgia Institute of Technology would be interested in the history of science and technology. As told from the archivist, the Institution has a “special strength in Newtoniana”. We briefly viewed other Newtoniana include works by such contemporaries of Newton as John Keill, Henry Pemberton, and Colin MacLaurin. Additionally we viewed the archives other treasures such as the nine-volume Dutch language edition of Joan Blaeu’s Grooten Atlas (or Grand Atlas), published in the 1660s.

During my three hour observation, the department head invited me into the Archive weekly meeting. The meeting agenda:

  1. Introductions
  2. Student Assistants
  3. Spring Semester Classes
  4. Annual Reviews
  5. GT Design Archives
  6. ArchivesSpace
  7. Interview Questions for Users (BrightSpot)
  8. LSC/Renewal (Library Service Center)
  9. Weekly Reports

I was introduced to the three other ladies working in the Archive: Christine De Cantanzaro (MLIS, Certified Archivist, PhD Music History), Mandi Johnson (Visual Materials Archivist, M.A. Public History), Wendy Hagenmaier (Digital Archives Specialist, MLIS). The renovation, expected finish in 2016, poses mostly issues in Preservation. The archivists are concerned with storage short-term and temporary, especially with their high valued Rare Books

and providing proper climate control. The proposed temporary storage at the Georgia (Atlanta) Archive brings additional problems to the university. It was proposed that they store the most valuable collections with the city of Atlanta, making them only available by appointment (off-campus), bringing transportation issues with insurance riders on automobiles. Throughout the weekly reports, ongoing projects were discussed with major “highlights” and updates. Currently, the Archivists are working in the Voyageur System to update barcodes on their Science Fiction collection. Georgia Tech has an extensive collection of Science Fiction, from valuable first editions to almost rare “unknowns”. The collection includes 10,000 science fiction and fantasy novels, over 1,000 periodical issues, all dates ranging from the 1950s up to the 1990s. I was told that the collection was started by a Georgia Tech professor and later donated to the university Archive.

Overall, my observation was an enormous learning experience and am grateful to have been invited to observe the Archivists in such a highly regarded institution. The Archive at Georgia Tech has come a long way since the department was reorganized in the early 2000s. I heard many stories the librarians shared with me. Before the re-org, the dean of the university Library “banished” anyone in the library she didn’t favor to the library. For decades, the Archive was operated by Librarians who were “punished” and unqualified. Unfortunately, many documents were lost because of the messy system. When Christine De Cantanzaro arrived over ten years ago, her and Jody Lloyd Thompson, created a plan that shut down the Archive for more than two months to organize the mess. Now, they have outgrown their basement Archive and will be moving into a bigger and better space – big happy news for the Archivists. At the end of the meeting, Christine De Cantanzaro said this;

The Archive is simply just a specific place with specific needs.

 

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Usage Data and the Evolution of Libraries

The survival and utilization of libraries is in many ways interlinked with their visibility, or how much value and relevance they are seen as having within their wider communities. Proof of library value is in turn related to budgeting within institutions, how money is allocated, and to the general satisfaction of users at large. Digitization of records has created new issues for libraries, as circulation data can be used as an asset for demonstrating library value, or as a means for them to compete with other 21st century means of book/information retrieval. But as libraries find new ways to feel relevant to users, they must also face new challenges to their roles as centers of privacy.

Recently I did a field observation at the Humanities Campus Library at West 18th St, where I spoke with Campus Librarian Lisa Egan. Ms. Egan had been hired the previous school year, when the library re-opened after being closed for years. She has worked hard to develop the book collection almost entirely from scratch, a task complicated by the reality of the library being designated for serving the needs of six different schools, including Quest, James Baldwin, and Hudson- all different schools with varying age groups, curriculums, and teaching needs.
During a busy lunch period, as middle school aged students with lunch passes filed in, checked out books, and scrambled for computers, Ms. Egan explained the importance of circulation records. During the entirety of the first year it was re-opened, the number of books circulated by the library totaled 880, a fairly low number given the student population it serves numbers over 2,000, but this year it the number was already at 600. Although still low, this was a sign of higher student usage, and equally importantly, data that could be used to demonstrate the value of the library to the school and its community. And while Ms. Egan expressed gratitude for the funding and grants she received, she also said that she was struggling to attain what she considered to be a comprehensive non-fiction collection for the students.
Looking around the library, there was an impressive amount of students making use of its facilities (students have a choice during their post-lunch recess to go to the gym, hang out in a common area, or go to the library). Students of varying ages came to request books; some wanted dystopian novels like Hunger Games, some older students were looking for what Ms. Egan called “gritty urban romance novels.” Also in the library were parent volunteers, interested in getting involved and helping the library thrive. It seemed hard to imagine that there could be question marks surrounding the value of the library, but I as Joanna Fantozzi explained in “Clearing the Shelves,” at the moment there is lobbying in Albany to get waivers over the law necessitating libraries for all public schools in New York. I was also told that even if the importance of the library itself wasn’t in question, there were numerous other ways it could be encroached on, from giving up part of its space to a speech teacher, to principals using funds library funds to buy supplies for other teachers.

While it can be seen how circulation data is important to the visibility of the value of the library in the tough world of public schools and their funding, other ways in which libraries have attempted to use circulation data to increase visibility have been more problematic. In a November 5, 2012 article for The Chronicle of Higher Education, Marc Parry described the backlash felt by librarians at Harvard after a social media experiment with Twitter went wrong. The idea had been to set up Twitter feeds with the names of books being checked out from libraries on campus, complete with links to the book’s library catalog entry. Despite precautionary measures to protect privacy (checkout times were randomized by the Twitter stream, and the identities of the people checking items out were not given), the practice was controversial and quickly suspended.
The Harvard Library’s Twitter incident is a good example of what privacy-and-social-media scholar Michael Zimmer calls “a Faustian bargain” facing libraries as they expand into digital services. In order to make use of the internet as it has come to be, with all of sharing of social and personal information, libraries will have to make use of and encourage greater degrees of personal information from users. In order to make library catalogs more similar to online services like Amazon, with its ability to provide recommendations based on personalized taste, libraries would also have to track the browsing and borrowing habits of customers.
The idea of tracking users and their borrowing habits in this way may seem a mere theoretical problem; sure, the ideal of “privacy” might be sacrificed but wouldn’t this be made up for by libraries appealing to more people who, to be honest, already face this lack of privacy throughout their lives? Is this much different from Ms. Egan, the school librarian, suggesting books to her high school students based on her knowledge of their past likes and dislikes, or from her gentle suggestions to younger students who find their way into books meant for the older and more “mature” teenagers that there might be other books they’d like better instead? These are important considerations, but the centrality of user privacy at libraries should not be turned over so lightly. In his article, Mr. Parry describes how states had to pass laws requiring libraries to keep data private in response to attempts in the 70s and 80s by the FBI to spy on scholars by enticing library clerks to disclose information on their reading and borrowing habits. In the culture of surveillance and information flow we live in, there is a strong argument for the continuing practice of privacy by libraries.

Despite these dilemmas, new solutions have been explored as well. Harvard’s Library Innovation Lab developed LibraryCloud as a means for libraries to share metadata, with the idea that with metadata collected from different libraries developers could use them in the development of new services. Another project called StackLife shows users how books have been used in their communities by measuring “importance”- quantified using information like how many libraries own the book, how often it’s been checked out, etc.
It is clear from these examples that digital records hold a lot of potential for libraries to develop and evolve. What form this evolution will take remains open.

Sources

Fantozzi, Joanna. 2013. Clearing the Shelves. Nypress.com/clearing-the-shelves (accessed November 28, 2013).

Parry, Marc. 2012. As Libraries Go Digital, Sharing of Data Is at Odds With Tradition of Privacy. M.chronicle.com/article/As-Libraries-Go-Digital/135514/ (accessed November 28, 2013).

The Eye of Sauron

Eye_of_Sauron_by_ulstudor

 

Why should we care about whether we’re being watched or not? Most people would think that they’re not doing anything wrong but there are so many statutes and laws on the books they probably are. The National Security Agency (NSA) has run roughshod over our basic liberties, especially after 9/11 and the passing of the USA Patriot Act. According to the American Civil Liberties Union “The result is unchecked government power to rifle through individuals’ financial records, medical histories, Internet usage, bookstore purchases, library usage, travel patterns, or any other activity that leaves a record.”

Surveillance orders can be based in part on a person’s First Amendment activities, such as the books they read, the Web sites they visit, or a letter to the editor they have written. This has serious implications for libraries. Under the USA Patriot Act, if a library receives a formal request they are under a legal obligation to disclose the relevant information available. Additionally, under the act’s provisions, librarians who receive an order are prohibited from discussing the issue with anyone other than a library’s attorney and any staff who assist in fulfilling the request. Anyone who violates this could face severe penalties.

The U.S. Depart of Justice has put up a handy page that offers highlights of the law here.

Welcome to Panopticonia

“. . . supervision, control, correction—seems to be a fundamental and characteristic dimension of the power relations that exist in our society.” —Michel Foucault

The 18th century English philosopher Jeremey Bentham came up with a design for a circular prison, (the Panopticon), that in the 1970s the French philosopher Michel Foucault used to illustrate that constant surveillance can be used by the state as an means of control and disciplinary power. There are some theorists who reject Foucault’s premise and think we’re in a post-Panoptic world. One such argument is from the Polish sociologist Zygmunt Bauman who posits that we’ve moved beyond Panopticism to seduction. I see that as just another tool in the surveillance arsenal, (albeit a subtle one). Ubiquitous video cameras, smart phones and tablets that double as tracking devices, incredibly sophisticated tracking software—surveillance has become so pervasive that we’re not living in a post-Panoptic world but pan-Panoptic one. Besides for all this surreptitious surveillance most of us are willing participants in the amassing of all this information. Through Internet outlets such as social media and  consumer sites we’re happy to share information globally that previously would have been private or shared with just family or friends.

The enormous blanket of surveillance extracts a huge toll on us. Manipulation and distortion of news, self-policing and censorship of news organizations, threats to freedom of expression—these are all things that have been enforced since the law went into effect. This reinforces a Panopticonic ideal that whether you’re being watched or not you assume you are giving the watcher, (i.e. government), total control. A recent example of this: the writers’ organization, PEN American Center conducted a survey, Chilling Effects: NSA Surveillance Drives U.S. Writers to Self-Censor, which found a large majority of its members deeply concerned about the extent of government surveillance. Like the canary in the coalmine, if artists, writers, and journalists are feeling uneasy what are the implications for the rest of us?

The clip below is an apt visualization of our sense of fear and frustration in the face of this incessant surveillance. In this, is the final scene from Francis Ford Coppola’s 1974 film The Conversation, Gene Hackman plays a surveillance expert who finds out he himself may be under surveillance. He sets out to find the bug, destroying his apartment in the process. Not finding anything he ends up sitting in the wreckage playing his sax . . .

http://www.youtube.com/watch?v=uivHPkrlAPo